How Pre-Book works.
From the first link you post on WhatsApp Status to the last box you hand over. Set it up once in about 15 minutes — then it runs the same way every day.
Set up once — about 15 minutes.
Everything here can be changed later. Start simple: products, one pickup spot and a cut-off.
Add your products
Name, price, photos and what's in a pack. Got a long list? Download the Excel template, fill it in and import everything in one go — photos can be added afterwards.
- Pack sizes with their own price, like 250 g / 500 g / 1 kg
- A daily limit for each product — how many you can make for one day
- A category (Sweets, Snacks, Meals) and Veg / Non-veg / Egg and “Serves” tags — buyers can filter by them
Decide where buyers get their order
Add pickup spots — your home gate, a park, a shop counter — each with its own address, map link, timing and days. Or deliver to the apartment communities you serve.
- Each spot can have a maximum number of orders per day
- For delivery: list towers, set a delivery fee, free delivery above an amount and a minimum order
- Buyers can ask you to add their community — you approve it
Set your cut-off, or Morning and Evening slots
Keep it simple with one cut-off (orders by 9 PM are for tomorrow), or add up to three slots with their own times, cut-offs, order limits and menus.
- Example: Morning 7–9 AM, book by 9 PM the day before
- Evening 5–7 PM, book by 1 PM the same day, with a smaller menu
- Let buyers book up to 14 days ahead, and add weekly closed days and holidays
Connect payments
Connect your own Razorpay or Cashfree account, or take UPI to your UPI ID. Money goes straight to you.
- Optional: let regular buyers pay at pickup or on delivery, with an amount limit
- Optional: an automatic discount, like 5% off orders of ₹500 or more
Turn on pre-booking and share your link
Switch the store to pre-booking, then share your link on WhatsApp Status, community groups and Instagram — or print the QR code for your counter.
About 15 minutes from start to your first shared link.What your buyer sees.
No app, no account. Just your link — and it remembers their details for next time.
Opens your link and picks a day
A row of days at the top shows each slot as Open, Full, Sold out, Closed or Cut-off passed — with your note, like “Closed for Diwali”.
Adds items from that slot's menu
Only what you make for that slot shows up. Items that hit their daily limit say “Fully booked for Sat” — the buyer can try another day.
Chooses pickup or doorstep delivery
For pickup they choose a spot. For delivery they pick their community, tower and flat, and see the delivery fee and minimum order straight away.
Pays and gets a WhatsApp confirmation
UPI, card or netbanking straight to you — or pay later if you allow it. They get a WhatsApp confirmation with the date, time and place.
Gets a reminder and collects
On the day they get a reminder. At pickup they show the QR on their order page; you scan it and tap Collected. They get a thank-you with a one-tap reorder link.
- They can start a weekly repeat of the same order
- If you allow it, they can cancel themselves until the cut-off
A day with Pre-Book.
Example: Morning slot 7–9 AM booked by 9 PM the night before, and an Evening slot booked by 1 PM.
Bookings close for tomorrow morning
Unpaid bookings lapse. You get the prep summary on WhatsApp: how much of each product, and orders per spot or community.
Print the prep sheet and lists
Totals by slot, pickup lists with a tick box per order, and the delivery route by community, tower and flat.
Buyers get their reminder
Each buyer with a paid order for today gets a WhatsApp reminder with their time and place. Later slots are reminded 2 hours before they start.
Pickups and deliveries
Tap “Mark all ready & notify” for a spot, scan buyers' QR codes to hand over, or mark a whole community “Out for delivery”. Running late? Message everyone at the spot in one tap.
Evening slot closes
The evening batch gets its own summary and lists — same routine, smaller menu.
Stay in control
Close a date, switch a slot off or mark something sold out from the Calendar. Collect “pay later” amounts at handover — marking the order collected records the payment.
Stay in control on busy days.
- ✓Close any date with a note buyers can see — festivals, travel, family functions
- ✓Switch one slot off, or mark a slot or a single product sold out for a day
- ✓Daily limits and order caps so you never take more than you can make
- ✓Unpaid bookings lapse at the cut-off, so the sheet only counts real orders
- ✓Every paying buyer is saved in your Insta Leads CRM, ready for offers and repeat orders
Next 14 days
What buyers see for each day
| Date | Morning | Evening |
|---|---|---|
| Fri, 24 Oct | Cut-off passed | Open · 3 left |
| Sat, 25 Oct | Full 40/40 | Open |
| Sun, 26 Oct | Closed Family function | |
| Mon, 27 Oct | Open | Sold out |
Ready to try it with real orders?
Start the free trial — Mini Store and Pre-Book are switched on for the whole trial. No card needed.
Start your free Pre-Book trial →